Student, Office Services
Date: Apr 2, 2025
Location: Calgary, AB, CA
Company: Inter Pipeline Ltd.
At Inter Pipeline, we are building a team of innovators and problem solvers with diverse backgrounds and skill sets. We cultivate opportunities to get to know each other better and collaborate more effectively. In every part of our organization, you will find people with a sense of purpose and a shared ethos - motivated, engaged, exploring new ideas and pushing for continuous improvements in everything we do. We believe teamwork is core to our success, and in that spirit you will work closely with leaders and team members. This is a great opportunity to amplify your purpose and contribute to meaningful, challenging work at the forefront of the energy sector.
Bring your passion, your ideas, and let's do this.
Description
Located out of our Calgary office, the individual in the Student, Office Assistant role will report to the Supervisor, Office & Facilities Services. The successful candidate will be responsible for ensuring smooth operations in the reception area, mailroom, and office spaces. This role involves greeting visitors, managing mail and courier services, assisting with office moves, and maintaining cleanliness and organization in common areas.
Key Activities and Responsibilities
Reception Coverage:
• Greet guests and visitors.
• Use the iLobby system to sign in visitors, notify employees of guest arrivals, and issue the correct color badge for visits.
• Issue spare access cards to employees.
• Keep the reception area clean and tidy; stock the fridge with water and maintain coffee supplies.
• Answer incoming reception phone calls.
• Monitor email and respond accordingly.
Mailroom Coverage:
• Assist employees, consultants, and vendors with mailroom requests.
• Prepare parcels for courier pickup.
• Receive mail and couriers for the company, log incoming information, and inform recipients of package arrivals.
• Deliver mail twice daily to copy rooms.
Assisting with Office Moves:
• Move bin management – Provide bins to location, move to new location and pickup when empty
Desk Cleans:
• Clean desk areas & remove office supplies, recycle/organize as needed.
General Cleaning and Organization:
• Clean and organize storage rooms and common areas.
• Deliver shredding bins and request large garbage and recycling bins as needed.
• Assist with duties as the arise and are assigned
Education, Skills and Experience
• Strong organizational skills.
• Excellent communication skills.
• Ability to adapt, multitask and prioritize tasks.
• Experience with reception and mailroom duties is a plus.
Hours
Monday to Friday, 40 hours per week. 4-month term, May to August
As this position is identified as security sensitive, employment of a final candidate will be conditional upon completion of a criminal background check assessments with satisfactory results.
While diversity is a fact, inclusion is the act of recognizing the value of our differences and leveraging them for the betterment of our organization. At Inter Pipeline, we are dedicated to building an inclusive and equitable workplace that values, represents, and supports the communities in which we work. We are committed to maintaining a respectful workplace and we are building a culture that supports the diverse needs of our employees. We welcome applications from all individuals including those who are Indigenous, racialized, of varied abilities and ethnicities, members of gender and sexually diverse communities, as well as with any other dimension of diversity.
